Markedfile vs Digify: Data Room Controls vs Leak Tracing (2026)

What Digify does well

Digify is a secure file sharing and virtual data room platform. You upload documents and share them through its viewer or a data room. From there you get:

• Access control: set who can view, print or download, add expiry dates, and revoke access after you've sent a file.
• Tracking: see who opened which file and when.
• Data rooms: folders with per-guest and per-group permissions, NDAs or terms of access before entry, branding and Q&A.
• Dynamic watermark: a visible stamp with the viewer's details on screen, in print and on downloads.
• Screen Shield: a viewer feature meant to make screen capture harder.

Dynamic watermark, Screen Shield and file-level permissions are included from the Team plan up; on Pro they're add-ons.

Where a leak escapes the data room

Access control works on what happens inside the viewer. Leaks usually happen outside it:

• Someone photographs the screen with their phone. No viewer setting can see that, and revoking access doesn't pull back the photo.
• A visible watermark deters casual sharing, but it's obvious, so a careful leaker crops it, covers it or paints it out before posting.
• Once a guest is allowed to download or print, what leaves is a copy outside the platform.
• Shared logins and forwarded access mean a view in the audit log may not tell you who was actually holding the copy.

None of this is a flaw in Digify; it's the limit of controlling access. To know whose copy leaked, the evidence has to be inside the copy itself.

How Markedfile works

Markedfile marks the file, not the viewer. You upload an image or PDF (video on Pro and above), create one copy per recipient with a label you'll recognize, and send each copy any way you like: email, chat, a shared drive, or a data room like Digify. The mark is invisible and different for every copy.

If a copy turns up where it shouldn't, you upload what you found (the file, an image of a page, or a screenshot) to Detect, and Markedfile reports which copy it matches and how confident the match is. Files are processed in memory and their contents aren't stored.

Side by side

Which one should you pick?

Pick Digify if you run due diligence, fundraising or board material through a data room and need permissions per guest, an NDA before entry, an audit trail, or the option to cut off access when a deal ends.

Pick Markedfile if you send confidential files to a known list of people and your worry is a copy leaking: a term sheet forwarded to a competitor, a draft contract posted in a group chat, a price list shared outside the company. Also if your files leave through channels you don't control, like email attachments or messaging apps.

Use both if you want access control while the file sits in the data room and a traceable copy for anything that gets downloaded, printed or photographed.

How to use them together

1. Mark first. Upload the document to Markedfile and create one copy per recipient (one per bidder, fund or board member).
2. Share as usual. Put each marked copy in that recipient's Digify folder or link, and keep your permissions, NDA and audit trail.
3. If it leaks, keep what you found exactly as you got it (the file, a page image or a screenshot) with the date and where you found it.
4. Check it in Detect. Markedfile tells you which recipient's copy it matches. Treat it as a lead, not a verdict: a match points to a copy, and someone else may have used that person's device or account.

What Markedfile can't do

• It can't trace copies sent before you used it, because those were never marked.
• It doesn't prevent leaks and it isn't a data room. No access revoking, view tracking, NDAs or Q&A.
• Detection has limits. Reported confidence is about 99% for the exact file, 95% from the signed metadata mark alone, and up to 85% for a re-saved JPEG or a screenshot, where only the visual pattern is left. These are reported scores, not guaranteed detection.
• Small crops have floors. Files you mark need to be at least 128×128 px. On a best-effort basis, a crop needs about 224 px of a detailed photo, about 192 px of a flat diagram, or about 120 px of flat gray or near-black; irregular textures can need about 256 px.
• PDF screenshots are best effort. In our own v3 tests a screenshot needed about 160 pt of a photo, 320 pt of a slide, 200 pt of a ticket, or the top half of a text page. If you have the leaked PDF, upload the PDF rather than a screenshot.
• Re-mark older files. Files marked with the previous version of the mark are no longer detected, so re-mark anything you still share.
• Retyped text isn't traceable. If someone copies the words into a new document, the mark doesn't come with them.

FAQ

Is Markedfile a Digify alternative? For leak tracing, yes. For data rooms, permissions, NDAs and audit trails, no. Keep Digify for those and add Markedfile as a step before you share.

Does Digify's Screen Shield stop all screenshots? No viewer can fully stop a phone photo of the screen. Screen protection and a visible watermark make casual leaks harder, but they don't tell you whose copy it was once an image is out.

What's the difference between a dynamic watermark and a forensic watermark? A dynamic watermark is visible text added when someone views, prints or downloads the file. A forensic watermark is invisible and different in each copy, so there's nothing obvious to remove, and the leaked copy itself tells you whose it was.

Can I put Markedfile copies in a Digify data room? Yes. Mark one copy per recipient, then upload each copy to that recipient's folder or link.

Which is cheaper? They're priced for different jobs. Digify's watermarking is included from Team, at $350/month for 3 users billed annually (per digify.com/pricing, October 2026), or as an add-on on Pro ($140/month billed annually). Markedfile starts free, and Business, with a shared workspace and the API, is $49.99/month. See Markedfile pricing and Digify pricing.

What if the document already leaked? Markedfile can't trace a copy that was never marked. Use it the next time you share.

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